1. Small-scale events are defined as meetings, events, and low-risk activities for which one or more of the following apply:

   • Events with attendance do not exceed 100 individuals

   • The event budget and/or expenses do not exceed $2500.00.

   • The complexity of the event does not require a Certificate of Insurance.

   • Examples of these are: general body meetings, fundraisers, tabling, board game nights, small concerts or events, etc.

2. You are required to submit this budget request a minimum of 21 business days before your proposed event date to review and complete an event proposal.

   • SLI-TE and USS limit all requests to 3  small-scale events per week or Semester.

1. Mid-scale events are defined as meetings, events, and other activities where one or more of the following conditions may apply:

   • The event may have aspects of risk associated with certain activities ex. Alumni and/or guest speakers, End of Year banquets, dance rehearsals, middle-size concerts, events, programs,  theater productions, activities or travel, etc.

   • Events with attendance does not exceed 250 individuals

   •  Event sponsored by more than one  student or independent organization or offices

   • The event budget and/or expenses does not exceed $5,000.00

   • The complexity of the event may require a Certificate of Insurance.

1. Large-scale events are defined as meetings, events, performances, and other activities where one or more of the following conditions are met:

   • The event will have an aspect of risk associated with certain activities ex. High-profile guest speakers, cultural shows, theater productions, large-scale conference travel, etc.

   •  Events with attendance of more than 300 individuals

   • The event budget and/or expenses does not exceed $7,500.00

   • The following may also be considered:

     • Past history of the event or similar event 

     •  Event sponsored by more than two student or independent organizations or offices

     •  The event’s complexity requires a Certificate of Insurance and other University Safety, Security, and major Facilities support.

2. You are required to schedule a meeting with your SLI-TE staff and/or your advisor a minimum of 8 weeks before your proposed event date to review and complete an event proposal.

   • Please keep in mind that financial transactions, including processing contracts, invoices, and service purchase orders, can require planning between 4 to 8 weeks in advance for any event.

1. The Major Annual University Initiative Budget Request defines major events as public student conferences, performances, rallies, social gatherings, concerts, sporting events, series of programming, and other activities for which one or more of the following conditions apply:

   • The event requires the involvement of more than one campus administrative unit or office

   • Must have at least 4 RSOs or independent organizations sponsoring the activities

   • The event or series of events for the budget and/or expenses does not exceed $10,000.00

   •  The event affects public safety or general operations on campus or significantly affects campus services (including service roads or parking).

   •  The event may interfere with other campus academic or business functions or activities.

   • All dances and concerts (regardless of attendance).

   • When over 500 individuals are estimated to attend.

   • Major Outdoor amplified sound is requested.

   • The following may also be considered:

     • Past history of the event or similar event.

       • The breadth of distribution of advertising.

       • Location/capacity of the facility where the event is held.

       • The anticipated ratio of TNS community members to non-student participants.

       • Time of day or night.

   • You are required to schedule a meeting with your SLI-TE and your advisor a minimum of 12 weeks before your proposed event date to review and complete an event proposal.

As per the new 2024-2025 Funding guidelines imposed on us by the University, the USS can no longer have a Material Fund or Academic Fund.

1. The USS welcomes all currently enrolled New School students in good academic and conduct standing and organizations led by currently enrolled students to apply for funding, regardless of registration through SLI-TE.

2. All student groups that are chapters of an outside organization must be in good standing with said organization and must meet all re-registration deadlines.

3. Before requesting or spending funds, a Registered Student Organizations Identified Treasurer must have completed all necessary trainings and modules.

4. To be eligible for continued funding, organizations must complete all outstanding paperwork for previous requests funded by the SAF.

The programming, event planning, creative projects, or activities MUST be open to all students and organized by official RSOs, students, university departments, colleges, or faculty members. It cannot be used for one individual student’s activities, travel, or academic programming.

Please note that you must clearly identify which fund you are applying to. Budget sheets must contain clear and concise totals and breakdowns of all funding requested. We do not accept proposal documents sent via email.

ALL APPLICANTS MUST submit an Executive Summary after your event. For more information about the Executive Summary, scroll down to the Executive Summary section.

All community members seeking to request budget requests from SFF are allowed the following number of requests from the USS. Please note that ONLY small-scale event budgets can be combined with the other budget types outlined below.

• • Up to 3 Small-Scale Events Budget Request throughout the academic year totaling: $7,500.00

    • You are only allowed to submit one budget request of this type if you plan to request any other level of budget request type during an academic year.

  • Up to 1 Mid-Scale Events Budget Request throughout the academic year totaling: $5,000.00

    • This budget type can be combined with a Small-Scale budget request to total annual allocation not exceeding totaling: $7,500.00

  • Up to 1 Large-Scale Events Budget Request throughout the academic year totaling: $7,500.00

    • This budget request type cannot be combined with any other budget request. However, you can serve as a co-sponsor of A Major Annual University Initiative with RSOs or independent organizations or offices. 

  • Up to one Major Annual University Initiative Budget Request throughout the academic year totaling: $10,000.00

    • This budget request type cannot be combined with any other budget request. However, you can serve as a co-sponsor of A Major Annual University Initiative with RSOs or independent organizations or offices.

For more information, including how to become a Registered Student Organization. Please visit this document and direct any questions to strombeg@newschool.edu.

An Executive Summary has three purposes: 1) It is a review of the challenges you faced in accomplishing you proposal and a place to provide feedback for the ways student life on campus can be better supported; 2) It is a record and legacy of your efforts during the semester that can serve as an inspiration for future student leaders; 3) It provides accountability to the student body, whose funds have been entrusted and allocated to you.

Provide an executive summary (here is Example of an Executive Summary)  after your event according to the guidelines on our website. Keep and preserve all your receipts. Modify your budget to indicate what was spent.

Executive Summaries must be uploaded to your original proposal folder and contain all required sections. Please email the Finance Committee at ussfinance@newshool.edu once you have done so.